Label layout
Name badge labels
Eight 88 × 55 mm name badges — the stick-on name tags handed out at the door — per A4 sheet, arranged in a 2 × 4 grid. The size is comfortable for a first name, a role line and an organisation, and the dimensions match common clear-plastic badge holders used at conferences and workshops.
Exact layout values
| Page size | A4 (210 × 297 mm) |
| Grid | 2 × 4 (8 badges) |
| Badge size | 88 × 55 mm |
| Top margin | 13 mm |
| Left margin | 13 mm |
| Horizontal gap | 7 mm |
| Vertical gap | 5 mm |
Where these are used
- · Conferences and trade shows
- · Workshops and training sessions
- · School and university open days
- · Volunteer and crew identification at events
- · Hospital and care-home visitor passes
Design hierarchy
The first name is the single most useful piece of information on a badge — make it large (28–36 pt is typical), centred and easy to read across a room. Everything else, including role and organisation, should be visibly secondary in size and weight.
For events with hundreds of attendees, colour-coded backgrounds by role (speaker, attendee, staff) make scanning the room far faster.
Event-day workflow that survives contact with reality
Sort the attendee list by surname, paste it into the generator, print, and leave the sheets uncut on the registration table — finding “Papadopoulos” on a sorted sheet is faster than in a box of loose badges. Print 5–10 % blank spares on the same stock for walk-ins and typos.
Bring the source file and one spare sheet pack: the only badge that matters is the keynote speaker’s, and it is statistically the one with the spelling mistake.
Frequently asked questions
What is the size of each name badge?
Each badge is 88 × 55 mm — a comfortable size for a name, role and an organisation line. Eight badges fit on one A4 sheet in a 2 × 4 grid.
Will these fit in standard plastic badge holders?
88 × 55 mm is close to the common 90 × 54 mm clear-plastic badge holder. Most pin and lanyard holders accept inserts in this range, but check the inner dimension of your holders before printing in bulk.
What font size works best for "Hello, my name is…" badges?
For first names, 28–36 pt is easy to read across a room. For organisations or roles below the name, 10–12 pt is enough. Keep the design simple — a single dominant element (the first name) and one secondary line.
Can I mix landscape and portrait badges?
The generator outputs landscape badges (88 wide × 55 tall) by default. For portrait badges, swap the width and height values in the generator — the rest of the layout adjusts automatically.
How do I print a list of names onto the name tags?
No mail merge needed. Open the label sheet generator with this layout, choose "One entry per label" and paste the names — one per line, straight from a spreadsheet column. For a name with a role or company underneath, put each person on several lines and leave a blank line between people. The PDF arrives filled, each entry auto-sized and centred, across as many sheets as the list needs. Print the first sheet on plain paper and hold it against a badge sheet before using the stock.
Is there a US Letter name tag template?
Yes. The common US stick-on name tag sheet holds 8 tags of 2⅓ × 3⅜ in on Letter paper, in four rows of two, with an 11/16 in margin at the sides and 7/12 in at the top and bottom — the layout of Avery 5395. It is a preset in the label sheet generator, and the list filling works the same way: paste the names and each gets its own tag. Compatible sheets from other makers can differ by a few tenths of a millimetre, so print one on plain paper and hold it against the sheet first. This site is not affiliated with Avery.
Will badge stickers damage clothing?
Permanent-adhesive labels can pull fibres from knitwear and leave residue on delicate fabric. Badge-specific stock uses a removable acrylic adhesive rated for textiles — the box will say “removable” or “fabric-safe”. For an event, that one word on the packaging is the difference between goodwill and complaints.
Stickers or clip-on badge holders?
Stickers win on cost and speed for short events. Insert holders (the common insert is 90 × 54 mm — business-card size) win for multi-day conferences, suits, and anywhere lanyards are reused. The same generator grid that prints stickers prints insert cards on plain 160–200 gsm paper.
What type size do names need?
A name should read at handshake distance — roughly a metre. That means 24 pt minimum for the first name, comfortably 28–36 pt, with company or role at 12–14 pt below. Dark ink on light stock; reversed (white-on-dark) badges look sharp and read worse.